Disposal of Surplus Property

Section 6.V – Disposal of Surplus Property

NC General Statute 115D-15 authorizes any community college to dispose of unnecessary or undesirable real or personal property owned or held by the Board of Trustees in accordance to the procedures prescribed in Article 12 of Chapter 160A of the General Statutes. Disposal of real property owned or held by Vance-Granville Community College Board of Trustees requires prior approval from the State Board of Community Colleges. The Board of Trustees may dispose of any personal property that the College owns or holds without approval of the State Board of Community Colleges. Surplus property is considered to be any property that is obsolete, or its continued use would prove to be uneconomical or inefficient, or serves no useful function as to any College activity or location. The proceeds of any sale or lease shall be used for capital outlay purposes; however, if real or personal property is donated to the College to support a specific educational purpose, the Board of Trustees may use the proceeds from the sale or lease of the property according to the terms of the donation.

Pursuant to NC General Statute 160A-266(c), the Board of Trustees authorizes the President or the President’s designee to declare surplus and dispose of any personal property owned by the College providing each item or group of items has a fair market value of less than $30,000, the property is no longer necessary for the conduct of College business, and sound property management principles and financial considerations indicate that the interests of the College would best be served by disposing of the property. The President or the President’s designee may dispose of any such surplus personal property by any means they judge to reasonably calculate to yield the highest attainable sales price in money or other consideration, including but not limited to the methods of sale provided in NC General Statute 160A. Any such sale may be public or private, and with or without notice and minimum waiting period. The College shall keep a record of all property sold and that record shall generally describe the property sold, to whom it was sold, and the amount of money or other consideration received for each sale.

Pursuant to NC General Statute 160A-270(c), the Board of Trustees also authorizes the President or the President’s designee to dispose of surplus personal property by means of electronic auction. The President or President’s designee is authorized to establish procedures for disposing of surplus property by electronic means, and are further authorized to use existing public or private electronic auction services to dispose of surplus property. Notwithstanding the requirements of NC General Statute 160A-270, the College shall not be required to provide advance notice of electronic auctions of such surplus property.

Requests for approval to surplus College-owned personal property must be coordinated with the Plant Operations Department. Additionally, requests for approval to surplus computer equipment must be coordinated with the Information Technology Department in order to remove confidential data and certain software applications in order to maintain data security, be compliant with various federal and state regulations, and fulfill licensing agreements.

Pursuant to NC General Statute 160A-266(d), property may be discarded when it is deemed to have no value, it remains unsold after applicable sales procedures have been exhausted, or it poses a potential threat to the public health or safety.

(approved July 16, 2018)