Electronic Signature

Section 5.K – Electronic Signature

Vance-Granville Community College (VGCC) recognizes an electronic signature as a valid signature from faculty, staff, and students subject to the conditions described below. An electronic signature is defined as any electronic process signifying an approval to terms, and/or ensuring the integrity of the document, presented in electronic format. Students use electronic signatures to register, check financial aid awards, pay student bills, obtain unofficial transcripts, update contact information, log into campus computers, complete forms, submit class work, take tests, etc.

Faculty and staff use electronic signatures for submitting grades and attendance roster information, viewing personal payroll data, logging into campus computers, accessing protected data through the administrative computing system and accessing custom web applications provided by the College, etc.

An electronic signature is considered valid when the following conditions are met:

• Institution provides student or employee with a unique username
• Student or employee sets his or her own password
• Student or employee logs into the campus network and secure site using both the username and the password
• Student or employee certifies that they have provided true and complete information, acknowledging their identity through campus network and secure site to obtain access to College assets, information, or registration.

It is the responsibility and obligation of each individual to keep their username and their password private so others cannot use their credentials. Once logged in, the student or employee is responsible for any information they provide, update, or remove. VGCC will take steps to ensure both the username and password are protected and kept confidential.Furthermore, users are responsible for logging out of all systems and exercising the necessary precautions when using publicly accessible computers.

This policy is in addition to all applicable federal and state statutes, policies, guidelines, and standards

(approved July 16, 2018)